Health & Wellness

Navigating Flu Season in Hybrid Workplaces

By Damien Lacey on November, 7 2023
4 minute read

Stay up to date

Damien Lacey

Marketing Communications & Events

We welcome the arrival of fall and the not-so-welcome flu season. The way we work has transformed recently with the rise of hybrid workplaces where employees split their time between office and remote work. Navigating flu season in this new work landscape comes with its unique challenges, benefits, and more that must be considered. In this blog article, we will discuss how to tackle flu season in hybrid workplaces, focusing on clear policies and procedures, the financial aspect of paying office expenses, and the importance of accommodating disabled workers.

Benefits of a Hybrid Work Environment during Flu Season

Hybrid working models offer several benefits during flu season, both for employees and employers. Hybrid work allows employees to limit their exposure to potential illness carriers in the office. They can work from the safety of their homes when feeling unwell or during the peak of flu season, reducing the risk of catching or spreading any viruses.

Flu 1

Employees can adapt their work schedule to their health needs, making it easier to rest when necessary and recover from illnesses. This flexibility contributes to better overall well-being. With remote work options, employees can continue working even when they're not feeling their best. This can be especially valuable during flu season when the risk of illness is higher.


Clear Benefits Policies

It's crucial for companies to establish clear benefits policies that address flu season concerns. These policies should be communicated effectively to all employees. Some essential components of these policies could include:

Paid Sick Leave: Ensure that your employees are entitled to paid sick leave, regardless of where they work. This includes the ability to take time off when they are ill or need to care for a sick family member.

Remote Work Opportunities: Make it clear that your workers have the flexibility and the option to avail of working from home when they are feeling unwell during flu season. As an employer, you should provide the necessary tools and support for effective remote work.

Health Insurance Coverage: Ensure that extended health insurance plans cover virtual doctors’ visits, prescription medications, and immunizations for the flu and other viruses. Make sure employees are aware of the coverage details. Educate, educate, educate. 


Procedures for Handling Flu Cases

Flu 2

Having clear procedures in place for handling flu cases to protect employees and maintain productivity is important. What should they include?

Reporting Symptoms/Feeling Unwell: Establish a simple process for employees to report their illness or flu-like symptoms to the organization. Encourage open communication to help identify potential outbreaks quickly. Whether the symptoms are small or bigger it doesn’t matter. 

Remote Work Protocols: Define protocols for employees who are working remotely due to illness. This may include notifying supervisors, keeping up with work tasks, and providing regular updates on their condition. 

Office Hygiene: Implement and communicate rigorous cleaning and sanitization procedures in the physical office space to reduce the risk of flu transmission among on-site workers. The importance of this cannot be understated. 


Paying Office Expenses

In a hybrid work environment, the financial aspect of office expenses becomes more relevant. Some employees may still need to visit the office occasionally, especially during flu season when meetings or collaboration are necessary. You as an employer should consider how to handle these expenses.

If employees are required to visit the office for work purposes during flu season, consider reimbursing their transportation and parking costs. This incentivizes responsible and safe commuting. For employees who mostly work remotely but occasionally need to visit the office, providing a home office allowance can help cover expenses related to maintaining an effective home workspace.


Accommodating Disabled Workers

Inclusive policies and procedures are essential in a hybrid workplace, particularly for disabled employees who may have specific needs during flu season. 

Ensure that your employees with disabilities are provided with appropriate accommodations, whether they are working on-site or remotely. These accommodations may encompass ergonomic office tools, specialized software, or adjusted work schedules.

Prioritize the accessibility of remote work technologies and platforms to cater to the needs of employees with disabilities. Ensure that all communication and collaboration tools are inclusive and usable for all. Engage in open communication with your employees to understand their specific requirements and then take the requisite actions to put these accommodations in place. 

Workers with disabilities may have weakened immune systems, making it necessary to take extra preventive measures to protect them against the flu. It is important to consider any specific needs or accommodations that these individuals may require in order to maintain a healthy workforce.



Hybrid workplaces are here to stay, and they offer significant advantages during flu season, from reduced exposure to increased flexibility. However, clear policies and procedures are essential to ensure that employees are safe, well-informed, and supported. By creating a thoughtful and comprehensive framework, companies can successfully navigate flu season in a hybrid work environment, ensuring the well-being of their employees and the continued productivity of their workforce.

Get Ready For An Effective Employee Benefits Renewal

In this white paper, we identify some key questions you should ask your benefits advisor to ensure an effective renewal. 

Download Now