Employee Benefits

Why Choose a Benefits Advisor Over a Payroll Provider

By Doug Birks on December, 5 2023
4 minute read

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As an employer, you understand the importance of offering comprehensive benefits packages to attract and retain top talent. Navigating the world of employee benefits can be complex, and you might be tempted to rely solely on your payroll provider to handle this aspect of your business. While payroll providers offer valuable services, there are compelling reasons why you should choose a benefits advisor instead. In this blog post, we'll explore why working with a benefits advisor can be a game-changer for your organization.

 

Expertise in Employee Benefits

Specializing solely in employee benefits and retirement plans, advisors are well-versed in the dynamic landscape of insurance plans, regulations, and compliance requirements. A crucial aspect of a benefits advisor's role is guiding clients to steer clear of common mistakes that could create liability concerns. Building a lasting relationship with an advisor helps their understanding of your organization's needs.

This approach allows them to enhance and tailor solutions more effectively over time.

Consider asking potential advisors or for testimonials from organizations with whom they work with. This can illustrate the positive impacts they can have on your organization’s bottom line and employee satisfaction.

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Tailored Solutions

Recognizing that one size does not fit all, benefits advisors take the time to understand your organization's unique needs. This personalized approach ensures that your benefits package becomes a valuable asset in attracting and retaining top talent. Advisors work with their clients to continually adapt the program to remain in sync with your company's present and future needs.

Consider asking for benchmarking against industry standards. A knowledgeable advisor should be able to discuss how data analysis informs decisions, identify areas for improvement, and ensure your benefits remain sustainable and competitive in the market.

Access to a Wide Range of Providers

While payroll providers may offer limited insurance options, benefits advisors have access to a vast network of insurance carriers. This extensive network enables them to compare multiple plans and negotiate competitive rates on your behalf. With a keen eye for details, benefits advisors can help you choose a specific product or vendor to best align with your employees' needs and preferences.

Be sure the benefits advisor discloses the various insurance vendors they represent and their compensation relationships with those vendors.
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Cost Management

Opting for a benefits advisor instead of a payroll provider has the potential to yield significant long-term cost savings for your company. The negotiable nature of group benefits pricing allows your advisor's technical expertise to secure competitive rates, leverage carrier relationships, and craft cost-effective plans.

When obtaining a new benefits insurance quote, be sure to inquire about applied discounting, as these may lead to significant rate increases in the subsequent year.

When meeting with a prospective payroll provider or benefits advisor, ask to demonstrate their renewal process. Take note as to whether they provide in-house calculations alongside insurer renewal packages for clear pricing projections. Technical knowledge of the intricate pricing components for insurance plans ensures your company is well represented both in the short-term but also for sustainable outcomes in the long run.

Compliance and Risk Management

Navigating the complex landscape of benefits compliance and risk management is made easier with a benefits advisor. These professionals are well-versed in provincial and federal regulations, helping you stay compliant with employment standards and human rights legislation. They assist in managing risks related to employee health and retirement benefits, protecting your organization from unforeseen liabilities.

Ask your prospective payroll provider or benefits advisor about their strategies to support plan governance and compliance. Look for whether they have compliance resources in place to support their client relationships.

Lean more on compliance in our recorded webinar >>

Employee Engagement and Communication

Benefits advisors play a crucial role in employee engagement and communication. Beyond setting up plans, they educate your employees about their benefits, aiding in the development of new hire onboarding materials and routine communication pieces. This proactive approach enhances employee satisfaction and reduces the administrative burden on your HR team, allowing your staff to focus on other initiatives.

Providing employee benefits is an essential investment in your company's well-being. It's crucial to have ongoing support from start to the finish, to ensure this investment delivers maximum value to your organization.
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In summary, opting for a benefits advisor brings numerous advantages. Their expertise ensures tailored solutions, access to a wide range of providers, and effective cost management. They also navigate compliance issues, manage risks, and help enhance employee engagement. Choosing a benefits advisor is a strategic move that maximizes the value of your investment in employee well-being, delivering benefits from start to finish.

Discover our approach to employee benefits consulting at Montridge

Our clients understand that a properly structured benefits & retirement program is integral to their compensation philosophy.

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